TLGA HOA Board Meeting Structure
The TLGA Board holds a meeting almost every month, on a weekday evening. The dates are posted in advance on the TLGA website under “Calendar”. These meeting are for the purpose of discussing the management of the TLGA business and community. Topics might include reviewing work done on the wells and parks, bank statements, payments and invoices. They also address topics brought forward by HOA members and areas in need of improvement or updating in the community. Members may contact the board if there is an item they would like the board to consider as a meeting item. The agenda for the next meeting is posted in the “Calendar” the week of the meeting. Please print a copy if you plan on attending. A draft of the minutes will be posted after the meeting under password-protected “Board Meeting Minutes” in the “Members Only” tab. The approved minutes will be posted after the next meeting.
Annual Meeting of Members: This meeting will be held “for the election of board members and for the transaction of such other business as may properly come before the board. This meeting shall be held on the second Saturday of September each year. The majority of the members shall constitute a quorum at any meeting of members.” (art ll, sec 4). As of 2025, the HOA includes 110 lots making a quorum 56. Ballots and agendas will be sent at least 10 days prior to this meeting. A member can nominate himself or another member for the Board by notifying the TLGA president personally, in the mail, or through the website before September to allow time for printing and mailing of the ballot. Please submit agenda item requests for consideration before September to the website or via HOA PO box.
Location
Meetings are currently held at the East Olympia Fire Station. However, we are looking for a different location because the firehouse does not have WIFI or a cell signal.
Who Can Attend?
HOA members are invited to attend the monthly meeting and strongly encouraged to attend the annual meeting, usually held in May. Members are owners whos name is on the title of the property.
According to TLGA CC&R’s Section G-2 ” Upon the contract purchase of a lot the new lot owner automatically becomes a member of the Tempo Lake Corporation with the power of one vote per lot.” According to Article 1, Section 5 of the TLGA By-Laws, “Membership may be terminated by dropping, expulsion, or for non-payment of dues. ” (and assessments)
Code of Conduct
The TLGA board tries to follow Robert’s Rules to run the meetings. If a member wishes to speak at a meeting, please raise your hand and wait to be called on. Please keep your comments brief and respectful. Comments are not always allowed. If members are distracting to the meeting they will be given a warning. If they do not stop the distracting behavior, they will be asked to leave
Executive Session
There is an Executive Session at almost every TLGA board meeting. The board discusses private matters concerning individual lots, evaluating new contracts, or legal issues. No votes are allowed in Executive Sessions. If a vote is necessary, it will be held after the executive session has been adjourned and returned to the regular meeting. If HOA members are present at a meeting, they will be asked to leave during the executive session and, If they are still on the campus, informed when the regular meeting resumes.